Types of reports

Periodic reports (Within 45 calendar days following the end of each reporting period):
- periodic activity and management/financial report
- any supplementary reports required by any Annex to the contract
- if requested audit certificate per contractor
Final reports (Within 45 calendar days):
- final activity and management/financial report
- any supplementary reports required by any Annex to the contract
- audit certificate per contractor
- report on distribution of EC contribution between contractors made after the end of the project

Periodic activity reports

Section 1 – Executive Publishable Summary
Section 2 – Project objectives and achievements
Section 3 – Workpackage activities
Section 4 – Management and Coordination Aspects
Section 5 – Promotional activities and dissemination and use plan

Periodic financial report

Section 1 – Summary Periodic Financial Report
Section 2 - Justification of resources deployed by participant.
Section 3 - Financial statement for the previous year – by partner
Section 4 – Periodic funding distribution report

Audit certificates

An audit certificate is a certification of the costs claimed under the project (Form C).
One audit certificates per contractor covering the whole duration of the project must be provided. Without it, a financial statement approved by the Commission (Form C) can not lead to the requalification of the relevant part of the pre-financing as a final payment. It is provided by the contractor’s own external auditor (in case of public body maybe by a competent public officer). The costs are reimbursed via the management activity of the project (100% funding).

Pre-financing and payments

A first prefinancing equal to 80% of the estimated costs of the first 18 months
Within 45 calendar days following the approval by the Commission of the requested reports and if an audit certificate has been submitted:
- Payment to settle the amounts justified and accepted
- an intermediate pre-financing of 80% of the estimated EC contribution corresponding to the following 18 months

 

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